Last updated: 2026-01-14

This Privacy Policy describes how ProfCheck (“ProfCheck,” “we,” “us,” or “our”) collects, uses, shares, and protects information when you access or use our websites, mobile applications, APIs, and related services (collectively, the “Service”).

ProfCheck is currently pre-incorporation. By accessing or using the Service, you agree to this Privacy Policy. If you do not agree, do not use the Service.

1. Who Can Use the Service

The Service is intended only for university or college students. We do not knowingly collect personal data from individuals who are not enrolled students or who lack legal capacity under applicable law.

2. Information We Collect

2.1 Information You Provide

We may collect information you voluntarily provide, including:

• Email address (including institutional email addresses);
• Account registration details;
• Numeric ratings and other inputs you submit;
• Prompts, queries, or other inputs used with AI features;
• Support or legal communications you send to us.

2.2 Automatically Collected Information

When you use the Service, we may automatically collect:

• Device identifiers;
• IP address;
• Log files and timestamps;
• Usage data and interaction events;
• Approximate location derived from IP address.

3. How We Use Information

We use collected information to:

• Provide, operate, and maintain the Service;
• Create and manage user accounts;
• Process numeric ratings and generate aggregated analytics;
• Enable and improve AI-assisted features;
• Detect, prevent, and investigate fraud, abuse, or security incidents;
• Comply with legal obligations;
• Communicate with you about the Service.

4. AI Features and Data Processing

The Service may include AI-assisted features that process user inputs and Service data to generate outputs. To provide these features:

• Portions of your inputs may be processed by automated systems;
• We may use third-party AI providers acting as service providers;
• Data may be processed on servers located outside your country of residence.

AI outputs may be inaccurate or incomplete. We do not guarantee accuracy, and you should independently verify important information.

5. How We Share Information

We do not sell your personal data. We may share information:

• With service providers who help operate the Service (e.g., hosting, analytics, AI providers);
• To comply with legal obligations or lawful requests;
• To protect the rights, safety, or property of ProfCheck, users, or others;
• In aggregated or de-identified form that does not reasonably identify you.

6. Ratings, Aggregation, and De-Identification

Numeric ratings and related data may be aggregated and de-identified. Such aggregated data may be used to generate statistics, analytics, insights, and AI outputs. Aggregated or de-identified data does not attempt to identify individual users.

7. Data Retention

We retain personal data only as long as reasonably necessary to provide the Service, comply with legal obligations, resolve disputes, enforce agreements, and maintain security.

We may retain de-identified or aggregated data for longer periods.

8. Security

We implement reasonable administrative, technical, and organizational measures to protect information. However, no system is completely secure, and we cannot guarantee absolute security.

9. Your Rights and Choices

9.1 Account Information

You may request access to, correction of, or deletion of certain personal information by contacting us.

9.2 Global and EU/UK Users

If you are located in the EU, UK, or another jurisdiction with data protection laws, you may have additional rights, including rights of access, rectification, erasure, restriction, objection, and portability, subject to applicable law.

To exercise rights, contact us using the details in Section 13.

10. International Data Transfers

The Service may be accessed globally. Your information may be processed and stored in the United States or other countries where data protection laws may differ from those in your jurisdiction.

11. Children’s Privacy

The Service is not directed to children and is intended only for university or college students. We do not knowingly collect personal data from children.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date above. Continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions or requests regarding this Privacy Policy, contact us at:

Email: [email protected]
Support: [email protected]
Security: [email protected]